Source: [Reconciliation Operations](https://fireflysoftware.io/services/reconcileos/) Description: ReconcileOS: Firefly matches transactions to records, investigates breaks, and prepares journals for your approval, cycle by cycle. Language: en Firefly ReconcileOS · Reconciliation Operations # We match every transaction to its record and investigate every break. At each cutoff, we reconcile your operational records to your financial ones and prepare the corrections for your approval. [Scope your reconciliation operation](https://fireflysoftware.io/contact/) [Request a demo](https://fireflysoftware.io/contact/?request=demo) ReconcileOS · Reconciliation Operations, as a line of five stages. Collect: an AI model reads, classifies, extracts or drafts. Match: deterministic code applies your approved rules. Investigate: an AI agent works the case within the limits you approve. Correct: your team decides. Close: deterministic code applies your approved rules. Unit of work · A closed reconciliation cycle [Scroll to explore](https://fireflysoftware.io/services/reconcileos/#operation) The problem ## A successful payment can still leave records that disagree. When breaks are investigated by hand and nobody owns the correction, the same breaks come back every period. Who it serves CFOs, controllers, and heads of finance operations, payment operations, and insurance accounting What the service includes ## We do the work within the limits of your policy. Your service schedule lists the tasks your operation includes. 01 ### Sources and cash application At cutoff, we collect bank statements, payment service provider (PSP) files, and ledger balances, and apply receipts under your rules. 02 ### Matching under approved rules We match one-to-one, one-to-many, and many-to-many under the rules and tolerances you approve. 03 ### Break investigation and suspense Our AI agents trace each break to its cause, work down suspense, and propose the next action with the source evidence. 04 ### Settlements and chargebacks We reconcile bank and PSP settlements to the ledger, gross to net, and prepare chargeback representments within scheme deadlines. 05 ### Proposed journals under maker-checker We prepare adjusting journals as maker, with their evidence; your approver checks each one, and nothing posts without approval. 06 ### Close calendar and safeguarding We reconcile to your close timetable, age open items against your thresholds, and reconcile safeguarding accounts for payment institutions. How the service works ## Five stages, and who does each one. Each stage runs on the method that fits the cost of an error. 1. 01 ### Collect AI model We collect the sources at cutoff and check them for completeness. Input Agreed sources Output A controlled source set 2. 02 ### Match Approved rules We identify matches and breaks under your approved rules and tolerances. Input Approved matching rules Output Matched items and an exception queue 3. 03 ### Investigate AI agent For each break, an AI agent traces the cause and proposes the fix, with its evidence. Input Breaks and source evidence Output An evidenced resolution proposal 4. 04 ### Correct Your team decides Under maker-checker, your approver signs off each correction and journal; we coordinate the questions. Input Proposed corrections Output Authorized corrections 5. 05 ### Close Approved rules We reperform the checks under your rules and prepare the period output for sign-off. Input Updated records Output An accepted reconciliation package What you receive ## The finished work and the evidence behind it. Unit of work **A closed reconciliation cycle** - Reconciled records for every account in scope - Investigated breaks and correction evidence - Proposed journals with their approval history - Period close package with the sign-off record Authority ## The decisions stay with your institution. ### You decide - Accounting policy - Tolerance approval - Write-off authority - Authorization of financial corrections - Reconciliation sign-off ### We do - Source collection - Matching - Break investigation - Proposed journals - Close evidence Systems and technology ## We work in your systems, on open-source modules. ### Connected to your systems Bank statements, PSPs, payment systems, servicing and policy systems, premium and commission records, and the general ledger. ### Built on Firefly OpenPlatform Your teams can read the code of each module. - [Accounts and financial records](https://fireflysoftware.io/openplatform/modules/#accounts) - [Payments and cards](https://fireflysoftware.io/openplatform/modules/#payments) Measures ## We measure the work you receive. - Reconciliation completion by cutoff - Unresolved break age and value - Correction and repeat-break rate - First-pass acceptance of period outputs - Suspense balance and age Scope, pricing, and growth ## Start small and expand on evidence. 01 ### A focused starting point One repeatable flow, such as loan repayments or PSP settlement. 02 ### How the service is priced Per closed reconciliation cycle, with a recurring fee and volume bands. 03 ### Where the service can grow Add accounts, currencies, source systems, and related financial flows. Operating model ## All ten services run the same way. [See how we operate](https://fireflysoftware.io/how-we-operate/) [See service levels and control](https://fireflysoftware.io/service-levels-and-control/) Questions ## What buyers ask before they scope. Does ReconcileOS move money? No. In the standard scope, we reconcile records and coordinate the corrections you authorize. Moving money needs explicit permissions and an authorized provider. Can a period close with open exceptions? Yes, if your acceptance policy allows it. Every open item stays visible, with its owner, value, and next action. How do you measure completion? Against the source population, cutoff, matching rules, and treatment of exceptions, not by a match rate alone. Your first operation ## Bring us one operation. Tell us the process, the volume, and what “done” looks like. We will come back with a scope, a deployment plan, and a proposal. [Scope your reconciliation operation](https://fireflysoftware.io/contact/) [Request a demo](https://fireflysoftware.io/contact/?request=demo)