Sources and cash application
At cutoff, we collect bank statements, payment service provider (PSP) files, and ledger balances, and apply receipts under your rules.
Firefly ReconcileOS · Reconciliation Operations
We match every transaction to its record and investigate every break.
At each cutoff, we reconcile your operational records to your financial ones and prepare the corrections for your approval.
Unit of work · A closed reconciliation cycleScroll to explore
The problem
A successful payment can still leave records that disagree.
When breaks are investigated by hand and nobody owns the correction, the same breaks come back every period.
Who it servesCFOs, controllers, and heads of finance operations, payment operations, and insurance accounting
What the service includes
We do the work within the limits of your policy.
Your service schedule lists the tasks your operation includes.
Matching under approved rules
We match one-to-one, one-to-many, and many-to-many under the rules and tolerances you approve.
Break investigation and suspense
Our AI agents trace each break to its cause, work down suspense, and propose the next action with the source evidence.
Settlements and chargebacks
We reconcile bank and PSP settlements to the ledger, gross to net, and prepare chargeback representments within scheme deadlines.
Proposed journals under maker-checker
We prepare adjusting journals as maker, with their evidence; your approver checks each one, and nothing posts without approval.
Close calendar and safeguarding
We reconcile to your close timetable, age open items against your thresholds, and reconcile safeguarding accounts for payment institutions.
How the service works
Five stages, and who does each one.
Each stage runs on the method that fits the cost of an error.
- 01
Collect
AI model
We collect the sources at cutoff and check them for completeness.
InputAgreed sources
OutputA controlled source set
- 02
Match
Approved rules
We identify matches and breaks under your approved rules and tolerances.
InputApproved matching rules
OutputMatched items and an exception queue
- 03
Investigate
AI agent
For each break, an AI agent traces the cause and proposes the fix, with its evidence.
InputBreaks and source evidence
OutputAn evidenced resolution proposal
- 04
Correct
Your team decides
Under maker-checker, your approver signs off each correction and journal; we coordinate the questions.
InputProposed corrections
OutputAuthorized corrections
- 05
Close
Approved rules
We reperform the checks under your rules and prepare the period output for sign-off.
InputUpdated records
OutputAn accepted reconciliation package
What you receive
The finished work and the evidence behind it.
Unit of workA closed reconciliation cycle
- Reconciled records for every account in scope
- Investigated breaks and correction evidence
- Proposed journals with their approval history
- Period close package with the sign-off record
Systems and technology
We work in your systems, on open-source modules.
Connected to your systems
Bank statements, PSPs, payment systems, servicing and policy systems, premium and commission records, and the general ledger.
Built on Firefly OpenPlatform
Your teams can read the code of each module.
Measures
We measure the work you receive.
- Reconciliation completion by cutoff
- Unresolved break age and value
- Correction and repeat-break rate
- First-pass acceptance of period outputs
- Suspense balance and age
Scope, pricing, and growth
Start small and expand on evidence.
A focused starting point
One repeatable flow, such as loan repayments or PSP settlement.
How the service is priced
Per closed reconciliation cycle, with a recurring fee and volume bands.
Where the service can grow
Add accounts, currencies, source systems, and related financial flows.
Questions
What buyers ask before they scope.
Does ReconcileOS move money?
No. In the standard scope, we reconcile records and coordinate the corrections you authorize. Moving money needs explicit permissions and an authorized provider.
Can a period close with open exceptions?
Yes, if your acceptance policy allows it. Every open item stays visible, with its owner, value, and next action.
How do you measure completion?
Against the source population, cutoff, matching rules, and treatment of exceptions, not by a match rate alone.
Your first operation
Bring us one operation.
Tell us the process, the volume, and what “done” looks like. We will come back with a scope, a deployment plan, and a proposal.